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Career Position

Inventory Coordinator


The Inventory Coordinator is responsible for managing Spell’s online inventory, ensuring functionality, uptime, and accuracy across each of our Sales Channels. They provide key support to our Sales, Production and Finance team on inventory insights and tracking. This role is pivotal in ensuring data integrity and will work closely with our Buyer to determine an analysis of our inventory and forecast for sales.


  • Manage and update inventory across relevant systems of Spell’s virtual inventory, including performing inventory transfers, adjustments, revaluations, stocktakes, negative inventory, backorders; investigating discrepancies where required
  • Review all backorders in Netsuite to ensure items sold are in stock
  • Make manual adjustments to stock markdowns across all relevant systems
  • Assist our Buyer, and Head of Digital & Sales to plan collection launch and promotional activities, contribute to the achievement of sales and performance targets
  • Place PR & FBT Orders ensuring invoices are issued and stock is reconciled
  • Landed Cost application to IRs
  • Record duties % per SKU each season
  • Record freight and duties by season
  • Accrued Purchases Reconciliation
  • Assist the Warehouse Manager to ensure stock accuracy
  • Implement sales and inventory forecast by product level
  • Manage the online component of sample sales
  • Process internal shipping sample movements
  • Produce regular inventory reports relating to sales data to ensure adequate ongoing stock holdings to support sales targets.



You will have a natural ability and determination to problem solve and ensure inventory tracking and accuracy. You will have had previous experience in an analytical role or Finance based role requiring an intermediate or advanced Excel skillset. 



      • Exceptional communication, time management, problem solving and people skills
      • Highly motivated, positive outlook
      • Exceptional with attention to detail
      • Solutions oriented, with a focus on process improvement and accuracy
      • Previous experience with reporting and virtual inventory management
      • Advanced Excel skillset


      • Netsuite & Shopify experience
      • Finance or analytics background


      • Open plan office space
      • Finish at 3pm on Fridays
      • Clothing allowance and generous staff discounts
      • Supportive work environment



To apply, please forward your resume and cover letter outlining your suitability for the role to

At Spell our vision is to inspire, beautifully – in harmony with people and planet and we are committed to providing Equal Employment Opportunity for all.